Zambeef – Notice of 29th Annual General Meeting

December 8th, 2023

NOTICE IS HEREBY GIVEN that the 29th Annual General Meeting of the members of the company will be held virtually (https://eagm.creg.co.zw/EAGM/Login.aspx) on Friday, December 29th 2023 at 10:00 hours; in respect of the year ended 30 September 2023.

AGENDA

  1. Minutes of the Previous Meeting
    To receive and note the minutes of the 28th Annual General Meeting held on 27 December 2022 duly approved by the Chairman in accordance with the Companies Act.

  2. Ordinary Resolutions
    Ordinary Resolution No. 1
    To receive, adopt and approve the reports of the Directors, the Auditors, and the Financial Statements for the year ended September 30, 2023.

  3. To consider and, if deemed fit, to pass, with or without modification, the following ordinary resolutions;
     
  4. Ordinary Resolutions to Confirm the Newly Appointed Directors
    To confirm the appointment of Mr. Muyangwa Muyangwa who was appointed by the board as a director with effect from 21 April 2023 and Dr John Rich who was appointed by the board as director with effect from 21 June 2023.

    4.1.1 Ordinary Resolution No. 2 Mr. Muyangwa Muyangwa
    4.1.2 Ordinary Resolution No. 3 Dr John Rich

    Ordinary Resolutions to Re-election of Directors Retiring by Rotation
    To re-elect each of Messrs Michael Mundashi SC and Jonathan Kirby who retire by rotation in terms of the Companies Act, and who, being eligible, offer themselves for re-election.

    4.1.3 Ordinary Resolution No. 4 Mr Michael Mundashi SC
    4.1.4 Ordinary Resolution No. 5 Mr Jonathan Kirby

    The board recommends their re-election to shareholders. Their details are set out in the Annual Report.

    4.2 Ordinary Resolution No. 6: Approval of Directors’ Fees
    To approve the annual fees payable by the company to the Non-Executive Directors, for the year ending 30 September 2023, unless otherwise determined by the company in a general meeting, to be revised by 10% as follows:

    • from K572 000 to K629 200 for a Board member;
    • from K638 000 to K701 800 for a Board member and Committee Chairperson
    • from K1 012 000 to K1 113 200 for the Board Chairman.

    4.3 Ordinary Resolution No. 7: Re-appointment of the Independent Auditor
    Pursuant to the requirements of sections 257(1) of the Companies Act No. 10 of 2017, and as nominated by the company’s Audit Committee, to resolve that Messer’s PricewaterhouseCoopers be re-appointed as the company’s independent registered auditor for the financial year ending 30 September 2023 and to authorise the Directors to determine their remuneration.

  5. Non – Declaration of Final Dividend
    Due to the expansion program announced in the year, the Directors recommend that no dividend be paid for the financial year ended September 2023.

    It is noted that in terms of the company’s Articles, the company may only declare a dividend if the directors have recommended a dividend.

  6. Other Business
    To transact such other business as may be transacted at an annual general meeting of members.

A member entitled to attend and vote at the meeting is entitled to appoint any person (whether a member of the Company or not) to attend, speak and vote in his/her stead. Proxy forms are obtainable from the Company Secretary or at the Transfer Secretaries offices. The forms must be lodged at the Registered Office of the Company not less than 48 hours before the commencement of the AGM.

Queries pertaining to shareholder relations such as change of address or bank details are to be channeled through the Transfer Secretaries, whose contact address is:

Corpserve Transfer Agents Limited
6 Mwaleshi Road, Olympia Park, Lusaka, Zambia
Telephone : +260 (211) 256969/70
Facsimile : +260 (211) 256975
Mobile No : +260 950968435
Email: – [email protected]

By Order of the Board

Mwansa M Mutimushi
COMPANY SECRETARY

NOTES

Key Sign-Up Sign-instructions

  1. ) Sign Up
    • Use the following link to access the platform; https://eagm.creg.co.zw/EAGM/Login.aspx
    • First-time users are required to sign up by clicking the “Sign Up” option.
    • If you registered previously, you do not need to sign up again. Kindly use the same logging credentials that you used before. If you have forgotten your details, use the “Forgot Password” function on the login window to retrieve your details.
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    • Attendees are required to provide the necessary information to complete the sign-up procedure.
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  2. ) Sign in
    • Use the following link to access the platform: https://eagm.creg.co.zw/EAGM/Login.aspx
    • Enter username
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    • Click Login
    • Click “Register” on the blue button to confirm online attendance
    • Click “Join Webinar” to begin following video and audio transmission of the meeting proceedings.
    • Click “Join with Computer Audio” to attend the live meeting

DOWNLOAD 2023 Annual Report.pdf